Tools for managing projects can be the answer for project managers for managing projects. Simple projects need no more than a checklist, whereas others require careful planning assigning tasks, setting deadlines, making sure everyone follows through and tracking the duration of the project.
The necessity to determine, quantify, and objectively assign tasks appropriately and efficiently is of great importance, and this is where modern tools can help. There are a variety of tools for managing projects that are available. If you’re new to the field of project management, it may be difficult to determine what’s important as well as the things that aren’t worthwhile to spend your time on.
13 of the best project management tools for free tools to 2022
If you’re looking to purchase the best project management tools then here are the top review of a project management tool worth considering. This list features both paid and free options as well as the features included with every plan.
Monday.com offers something for everyone regardless of budget. Even if you have only two members and very little money, monday.com can help you to complete your project on time and with minimal taking risks. It is possible to use Monday.com at no cost if you have a small group consisting of two.
If you’re part of a development team make use of advanced project tracking capabilities Integrations, automation, and integrations at a cost of $8 to $ 16 per person per month when billed annually (at least 3 seats in each plan).
The free version allows small teams with limited funds to manage their projects by using custom boards. This allows your team to work at their own pace. It is possible to create your boards using greater than 200 different templates, and an unlimited amount of documents.
Monday.com’s iOS and Android applications available for Monday.com allows the members of your group to collaborate anywhere, anytime. Monday.com’s plans are, however, can be expanded to meet your requirements as you move to more sophisticated, large-team projects.
It is possible to manage small projects, as well as complex tasks when you’re working with an experienced or a new team. The latest integrations and plans let you work with the tools that help your team members to communicate more efficiently.
Additionally, they assist in reducing risk, creating an estimate of costs, assigning resources, and monitoring your progress and timeline and completion for your undertaking. Automation, for instance, can help your team to maintain the pace while requiring minimal effort.
You can set up an email notification that informs you when a task is over budget, or if a team member has a slowdown with just only a few clicks.
Gantt charts also provide a visual representation of the progress of your project and what actions you’ll follow up with. Slack, Zoom and calendars with sync, Salesforce, Google Docs and many other integrations make working with teams within your company easy and easy.
Monday.com is among the top tools for managing projects for small companies with limited budgets. It offers free trials and a no-cost version that allows users to explore more advanced options.
Trello is an online project management software that comes with integrated collaboration tools that allow you for working with your teams. It’s light, simple and simple to use. It utilizes lists, boards and cards to help you create tasks and remain well-organized. Users can collaborate on cards or share files, as well as make comments.
There’s a deficiency in reporting capabilities and tracking tools for projects such as Kissflow Project. It’s great for individuals and small groups that handle only a few projects simultaneously.
Price: The basic plan is completely free to use. There are also paid plans with automation as well as integrations, priority assistance and more.
3. Kissflow Project [ Get Started Now ]
This all-in-one, powerful tool is among the most effective free project management programs available. Kissflow Project is an excellent project management tool choice for project managers who are functional and those who are brand novices to managing projects. Kissflow Project checks all the boxes by offering a wide range of features for managing projects. It’s an easy-to-use, visually appealing Graphical User Interface that makes this one-stop-shop solution a perfect solution for all kinds of businesses.
It is a tool that has all the capabilities of a modern-day project tool however it is targeted toward functional managers with an unclear project management responsibility, rather than certified project managers.
The key aspects of the Kissflow Project:
Kissflow Project offers well-rounded feature set that can be used in a variety of scenarios. The main features available include:
- Project steps that can be customized and active On Hold, Done states
- Ability to create sub-tasks, and then convert them into standalone tasks
- There are many ways to visualize your projects (list, Kanban, and matrix views)
- Advanced filters and custom fields to separate the tasks
- Audit logs that are thorough and comprehensive and provide activity logs for each job
- Notes that are contextual within the tasks
- The ability to include task-watchers in order to provide greater visibility
- Ability to define deadlines
- Automated email notifications for deadlines are near.
- Gsuite integration and Microsoft 365 integration
- In-depth reports based on data and the ability to build custom reports
- The ability to give team members roles
- Capability to copy projects
- Pre-defined and customizable project management templates
Kissflow Project offers 3 pricing three levels: Basic, Free Advanced, and Basic, which are available following the full-featured trial that lasts for one week.
- FREE: Unlimited users. It offers customizable steps, three customized views, basic reports, and a basic activity log with a 50GB storage limit.
- Basis: $5/user/month when billed annually with at least 10 users. Provides unlimited custom views Office 365 integration, unlimited storage, and advanced reporting along with all the other options on the Free plan.
- Advanced 12$/month for users when billing annually with minimum 10 users. It includes all the features available on the Basic plan, plus SSO – SAML as well as a detailed history of activity as well as custom sub-domains and IP whitelisting.
Organizations that typically manage projects using Google Sheets or Microsoft Excel but would like to add more features could make use of Airtable. It’s an extremely powerful spreadsheet that allows you to manage traditional and rich data sources (like photos, videos as well as other documents).
Although it’s most famous for its similar interface to spreadsheets it also offers other views for projects like Kanban gallery stacks and card stacks grid, calendar, as well as Gantt/timeline and grid views.
For instance, you could transfer information to Salesforce as well as Dropbox. To collect data from team members, simply create a questionnaire that you can distribute via an easily shareable link.
After that, using drag-and-drop tools and templates examine data from a variety of perspectives, keep track of the utilization of the data, and determine the requirements for resources. Other pre-made scripts or extensions allow you to visualize the project’s progress and provide a more natural experience.
It is possible to create virtual whiteboards for concept brainstorming or to view a 3D model of your project using Airtable Marketplace. Pivot tables, flow charts, as well as other data visualization and tools for project reporting, can be used to prove the improvement of your project and its achievement.
Airtable provides a no-cost version that is available to up to five creators or editors. The cost is $10 per month per user (billed each year).
ClickUp is perfect for teams working on Scrum-based product development. In addition to the features, you’d expect from a tool for managing projects It also has templates and elements that make Agile software development feasible. ClickUp is available for free but the price costs $5 per user monthly (billed per year).
The features are extensive and include more than 1,000 collaboration tools, including calendar and sync, live editing, mentions, as well as permissions and the creation of roles. ClickUp also offers custom automation recipes and presets including reporting dashboards, dashboards for reporting, and tools for tracking projects (timelines as well as checklists Kanban boards along with dependencies).
Additionally, it provides Gantt charts and dashboards for reporting. To allow your team members to operate on their own terms utilize templates or customize dashboards. Its Agile Scrum features in ClickUp raise this project management tool to the top of the line.
Scrum is used by many software developers, however, marketing and sales teams too utilize it. It allows teams to create products that are enjoyed by gathering and incorporating feedback from clients after each iteration. With features such as assignment work progress boards checklists, feedback tools, collaborative tools, as well as automation devices, ClickUp makes this process simple.
Asana is a flexible Saas project management software with a strong focus on collaboration. It has workflows that can automate repetitive tasks. It’s easy to use with various tasks and displays, as well as custom fields and forms. You can also invite guests to join in unlimited numbers. You can also create custom rules and approve workflows.
Asana provides a great deal to improve productivity and collaboration, however many of the essential functions of managing projects are done by integrations that may not be suitable for everyone. It’s suitable for businesses of all sizes however it’s not the best choice for freelancers. Many users think that Asana’s interface is too simple and that the system is rigid, however, it does have strong capabilities for collaboration and task management. If your preferred style of project management software is compatible with Asana You’ll be delighted with it.
Price: There’s a free plan that allows a maximum of 15 users. It allows you to manage tasks by displaying them on lists or on a calendar and even on a Kanban board. The Premium plan is $10.99/month/user and allows for timelines, reports custom fields, automated rules, and many more. The Business plan includes numerous options- such as approvals, portfolios and rules, builders, workloads and advanced integrations that are not available in other plans. The price is $24.99/user/month for a year-long payment.
7. Zoho Projects
Zoho Projects is a popular product from Zoho that lets businesses manage their projects as well as collaborate, bug-tracking and create intuitive reports. Zoho Projects is an online tool for managing projects. It includes features such as Gantt charts, as well as the capacity to bill hours for several projects at the same time. Zoho Projects also boasts a remarkable suite of communication tools, which include live chat and forums.
A lot of users feel that Gantt charts are difficult to use, and the report breakdowns may not be enough in large-scale teams. It is possible to share documents within the program.
Price: Zoho offers several options when it comes to an annual subscription plan:
- There’s a free version that’s forever with basic features and a limited number of users.
- The Standard plan is priced at $3 and includes features such as custom statuses for issues and issue tracking. It is able to support as many as 10 simultaneous users.
- The Express plan costs $4 and can accommodate the use of up to 50 individuals. You’ll have features like regular projects, Gantt charts, and timesheet approvals.
- The Premium plan starts at $5 and is able to support up 100 users. It offers features such as tasks automation and resources utilization, business regulations and budgeting.
- The Enterprise plan costs $6, and there is no limit in terms of the users. Customized roles Gantt charts that are global and inter-project dependencies are just a few of the options available.
All plans are for one month per user.
Notion is a one-stop platform to manage the entire content creation needs. You don’t just design content using it, you also store documents and rich content, make checklists and share with them all from one place. At just $4 per month (when the bill is annual) If you are an independent content creator, you can afford this level of luxury.
This is a tool for writing however, it is a complicated one. On a single platform, you can develop, write as well as publish your content. It is, therefore, one of the most effective tools for managing projects for creators of content.
You may also incorporate rich media, such as images, videos, and audio files into your content. Freelancers who write content for clients can invite clients to look over, leave comments on, and even edit their work for no cost. You can handle the creation process with ease with timeline views, checklists Kanban, gallery, and checklist.
To advertise your freelance services, you could create a list of knowledge about your services that you can present to potential customers.
For example, you could showcase a portfolio with a logo as well as your resume and packages on your site for potential clients to look at. Or, you can create an in-depth knowledge base that is bursting with data so that you’ll have examples to present to your prospective client on the request.
Atlassian’s Confluence is particularly beneficial to collaborate across teams from diverse areas. Confluence has all the tools required to bring your organization or even a small group in it together with the same goal or purpose.
Confluence comes with a free version. Its paid version offers users access to team tools that make virtual project managing a breeze. For instance, the free version provides 2GB of storage space for documents and its paid version provides a minimum of 250GB.
The paid version is also equipped with statistics and analytics, which lets you know what pieces of content are most beneficial for your team. For as little as $5.50 per month per user, You can gain access to Confluence’s most advanced features.
To manage projects It is possible to integrate Gantt charting or Kanban to ensure that your team stays in line with the latest integrations. Assign the tasks to team members, so that everyone knows what they are responsible for and can manage access to documents correctly by utilizing permissions.
It is also possible to establish groups and work together to produce and publish pertinent documents that support corporate or project performance like meeting minutes, team notes or corporate guidelines.
Confluence’s features, tools, and themes can help you connect your virtual team with common corporate values. For example, even in a virtual space, it is possible to schedule an all-hands meeting every week to bring people together in person. Connectivity between Slack and Zoom helps you promote internal relations including inclusion, as well as a shared business value.
ProofHub is a central workspace that can be used for task lists, processes, Gantt diagrams, discussion calendars, documents, and discussions. It assists you to plan, organize and track the work of your team. It also facilitates collaboration between teams and with customers from other departments. There are many reports available such as resource and workload reports.
With a focus on simplicity, ProofHub has very few integrations and is very limited in task management. It’s great for freelancers as well as businesses of all sizes.
Prices: ProofHub has no limitation on the number of users and charges a flat price regardless of the number of users. There are two plans available: The Essential plan starts with a monthly fee of $50, While its Ultimate Control plan costs $99 per month.
11. Kanban Tool
Kanban Tool is a good starting point for agile development. It lets you visualize your workflow and provides an integrated time-tracking feature. It helps to make collaboration and tracking tasks easy by providing notifications, and reports along with the management of teams’ tools.
It offers features such as reporting and document sharing, native mobile apps as well as other features that are perfect for large and medium-sized businesses. Kanban tool also gives business users the option to run the program online.
Price: It’s not geared toward freelancers, however, there’s a free plan available for a maximum of two people. It also allows two boards for projects. The paid plans start at $5 per month and include unlimited boards. The $9/month plan for businesses offers advanced features, such as time-tracking, reporting, management as well as process automation.
Wrike is a cloud-based project management application which makes planning projects easier and allows you to monitor the progress of your team as well as monitor deadlines, and also connects all participants. Gantt charts and task management, as well as an updated news feed as well as other features, are accessible in this software.
You can plan tasks to make sure that they accomplish the most crucial tasks first, and ensure that goals are reached. There are many ways to integrate that make it among the most effective tools to manage projects.
For the majority of users who are new to it the number of features available can be confusing and the complicated UI can be a hindrance. It’s ideal for different teams within an organisation.
Wrike offers a freemium version with limited features and up to five users. While the premium plan starts at $9.80 per month for each user. Additionally, it offers a Business plan that costs $24.80 per month per user.
Gantt charts and discussion boards, task lists and workflows, discussion calendars, and documents are all seamlessly integrated into the ProofHub. It lets you plan, organize and monitor the work of your team while encouraging collaboration between teams as well as external customers. There are many reports available including resource and workload reports.
Because of its simplicity, ProofHub features just a handful of integrations and task management options. It’s perfect for freelancers and large and small enterprises, making it among the most effective tools for managing projects.
ProofHub allows the most users possible as it can and charge a fixed fee regardless of the number of users registered. There are two plans to choose from the Essential plan costs $50 per month and The Ultimate Control plan is $99 per month.
Why Use Project Management Tools?
Any business, big or small, needs to be able to manage a variety of projects, job plans, employees, and other tasks often. To complete an effective project the team members and managers work together using project management tools.
If a project involves an extensive number of people and teams, not having the proper tools to manage projects could cause difficulties in completing the project efficiently. Therefore, the use of specific tools to help ensure your organization is organized when conducting the project efficiently is required.
Tools for managing projects are utilized for planning projects, allocating resources, setting goals, and evaluating of performance, to just a few examples. Here are a few reasons why to use tools to manage projects:
1. Budget Management
Budget management is a crucial job that aids in controlling the cost of projects. Every project has a price that is associated with it. This will include the potential costs and expected results.
As a manager of projects, you’ll need tools for managing projects to cut expenses and increase the profitability of your business. This can be achieved through monitoring progress, tracking time as well as budget reporting and many other tasks that assist you to create your budget.
2. Simple and effective plan
Planning your project is an essential element of the development process, which requires time to understand all important activities. It also lets you decide which tasks are the most important and how they are related to each other. This allows you to efficiently assign tasks to different team members according to their capabilities.
Because you must define each of the essential elements, the planning process can take a lengthy duration. The best tools for managing projects let you easily build an orderly task hierarchy to speed up execution.
It also lets you define which actions they must perform in a certain order and also which jobs are dependent. In the end, the job of the team becomes simpler to complete. This helps save time as the team leader is able to determine what tasks should be assigned to whom, once he or she knows which tasks are crucial.
3. Swift collaboration
They assign each member of the team an assigned task when working on a large project. It is crucial to ensure that everyone who is working in the team is in sync and works together within. It is possible to achieve this collaboration easily using tools for managing projects.
Therefore, if anyone on the team has a concern or question, or issue, they are able to immediately reach the right person to get help. Additionally, tools for managing projects help to make documenting, sharing files and sharing with other team members easy to track the progress of everyone.
4. Effortless Teamwork
It isn’t easy to get your entire team to cooperate. However, with the right tools for managing projects, it is easy to convince everyone to work together.
The project manager is able to monitor the projects team members are juggling and the amount of work that is completed with the help of tools for managing projects.
For the success of the company, the team’s workflow is vital and tools for managing projects will help you achieve your goals.
5. Resource allocation and management that is simple
Another reason why your business needs tools to manage projects is that they allow you to manage and distribute resources. It is essential to manage assets to guarantee that business processes operate smoothly and that resources are wasted.
Knowing the equipment and supplies you’ll require for a project can allow you to proceed without being hindered by the lack of resources. You can stay clear of buying unnecessary tools by making use of appropriate tools for managing your project which allows you to focus on what you really need.
What Do I Look Out For In The Best Tools For Project Management?
When deciding on the best project management software to select, you must take into consideration a few aspects. Here are some of the things to look to find in the tools used to manage projects:
1. Project management flexibility
Take a look at the tool and determine whether it is compatible with both an agile as well a waterfall method. Though most project managers see the waterfall as an archaic way of working, it’s preferred to not be bound by any method.
2. Scalability is essential.
It’s possible that you’re an insignificant creative studio with four main clients currently however, will this tool be able to manage your business when you suddenly start to gain momentum? It’s best to choose an instrument that scales with you, instead of one that doesn’t.
3. You are in control of to the extent you want
Another thing to look to find is one has a lot of control. Choose a program that permits project management. This can include external and internal communication records, team members, documents, and task schedules.
The more you feel that you’re in control of the situation happening and the less you’ll be prone to scurrying around panic, scurrying, and other negative emotions that you need to be avoiding!
4. Make sure that workflows are running smoothly
The company you work for might be known for its web design today The project management software you choose must be able to handle many different types of tasks. Check that the built-in process can handle everything from simple printing to huge-scale redesigning.
5. It can help you simplify your workflow, not complicate it.
Any good project manager knows that their job will work on multiple projects simultaneously and each with a different level of completion. The tool’s ability to track projects should be able to keep things simple and organized.
It should allow you to move easily between clients, projects, costs, and tasks while being aware of the place you are within the system.
It may be challenging to determine the most effective tools to manage your project, particularly when you have many options. But, you need to choose the one that best matches the requirements you have.
These tools for managing projects are ideal for a simple process flow as well as team cooperation. Therefore, they are highly recommended.
FAQs On Tools For Project Management
It’s an Agile framework that helps to reduce waste and inefficiency, as well as improve workflows and visualize them. Kanban Project management enhances team focus.
The factors that impact project management include priority as well as risk assessment, leaders and stakeholders in resource allocation, as well as the culture of the company.
Tools for managing projects are programs or software that teams use to handle their daily work.
Five techniques for managing projects comprise scrum management and waterfall. GTD (Get Things Done) Agile project management and the critical path method.
Project management tools comprise elements like Gantt charts, reports, diagrams, documents, calendars, etc.